Livingston Township›

Operations guide

How CSE works

A walkthrough for the people who run the show, not the people who built it. Pick a persona below to see what they sign in as, where they go, and what they actually do on a typical day. Same show, same neighbors, same vibe — just phones in place of clipboards.

One sign-in, all roles

There is exactly one place to sign in. Every role — car owner, attendee, gate volunteer, judge, DJ, vendor, organizer — uses the same form with their issued email + password. The system reads the user's role membership and routes them to the right starting page automatically.

Universal sign-in URLOpen
  • Each persona below shows a ?next=/path deep-link so the user lands in the right place after auth.
  • The livingston4th subdomain isn't a separate login — it's how the platform identifies which tenant the user is signing in to.
  • Today this admin app is un-gated in dev — when auth lands here it will share the same eventide_session cookie, not a separate login.

Pick a persona

Start here. Each persona shows their own login, their walkthrough, and quick links to where they live in the system.

Clear selection

Show-day roles

The seven people who actually use the system on July 4th.

Admin & platform

Less frequent, but documented. Tenant admin sets up once a year; platform staff is CSE-internal.

Event organizer

Lives on the admin dashboard. Sees the day unfold: registered, checked in, waivers signed, trophies given out, vote counts, dollars collected. Approves vendors, refunds, awards. Runs the announcement flow at 2:30 PM.

What this persona can do

  • Live "Today" dashboard with registrations, revenue, check-ins, refunds-pending, sparklines.
  • Searchable, filterable lists of every entry, order, vote, payment, signed waiver.
  • Vendor application queue — review, approve, request changes, send invitations.
  • Award assignment flow — pick winners, announce on the stage screen, automatic SMS to recipients.
  • Refund approvals (cash refunds require a second admin to approve — paper-trail enforced).
  • Signed-waiver export — pull the PDF (or a list) for any owner, any year, in seconds.
  • Audit log — every action with timestamp + actor.
  • CSV export of any list.
  • SMS templates for arrival, voting open, voting close, awards won.
  • Command palette (⌘K) jumps anywhere in two keystrokes.

Walkthrough

7 steps

A day in the organizer's seat

  1. Two weeks out

    Open Today. 47 pre-registrations, all with signed waivers. Vendors page — 6 applications pending. Approve 4, ask 2 for more info. Settings → Sticker batches: confirm the 500-sticker order arrived and is loaded.

  2. Morning of, 7:30 AM

    Open Today on a laptop or tablet. Dashboard updates live. As gate volunteers check cars in, the "Checked in" tile climbs. By 9:00 AM you can see the show filling at a glance.

  3. 11:00 AM — open voting

    Settings → SMS templates → "Voting opens." Send to all opted-in attendees. Switches the public-facing vote button to active.

  4. 2:00 PM — voting closes

    Same flow — "Voting closes" template. Behind the scenes, judging results + top vote-getters per class are now finalized. Open the awards page.

  5. 2:25 PM — pick winners, send heads-up

    Award assignment flow. Pick the winner per class. "Send heads-up SMS" button — winners get a private text: "Best Muscle. Come to the stage at 2:30."

  6. 2:30 PM — announce

    Click "Announce" for each award. Stage screen (kiosk in the tent) shows the winner with their car photo. Trophies handed out in person.

  7. Monday morning

    Open Today. 312 cars, 312 signed waivers, $6,240 cash collected, 1,847 votes, 12 awards. CSV export → spreadsheet for the township board. Done.

Quick links

Where this persona lives in the admin app.