Operations guide
How CSE works
A walkthrough for the people who run the show, not the people who built it. Pick a persona below to see what they sign in as, where they go, and what they actually do on a typical day. Same show, same neighbors, same vibe — just phones in place of clipboards.
One sign-in, all roles
There is exactly one place to sign in. Every role — car owner, attendee, gate volunteer, judge, DJ, vendor, organizer — uses the same form with their issued email + password. The system reads the user's role membership and routes them to the right starting page automatically.
- Each persona below shows a
?next=/pathdeep-link so the user lands in the right place after auth. - The
livingston4thsubdomain isn't a separate login — it's how the platform identifies which tenant the user is signing in to. - Today this admin app is un-gated in dev — when auth lands here it will share the same
eventide_sessioncookie, not a separate login.
Pick a persona
Start here. Each persona shows their own login, their walkthrough, and quick links to where they live in the system.
Show-day roles
The seven people who actually use the system on July 4th.
Car owner / participant
Brings a car, gets it judged, hopefully wins a trophy.
Attendee
Walks the show, looks at cars, votes for People's Choice.
Gate volunteer / staff
Greets cars at the entrance. Sticker on, photo, paid, wave through.
Judge
Walks the show, scores cars on a phone with sliders.
DJ
Manages live song requests during the show.
Vendor / sponsor
Sells food / drinks / retail / services at the show.
Event organizer
Runs the whole thing. Sees everything. The "you" of CSE.
Admin & platform
Less frequent, but documented. Tenant admin sets up once a year; platform staff is CSE-internal.
Tenant admin
Owns the tenant. Above the organizer. Used if Livingston runs more than one event.
Platform admin
CSE platform staff. Cross-tenant. Visually distinct (amber accent) so it's obvious you're in god-mode.
Volunteer (non-car-show sub-events)
Check-in scanner for the beer garden, race, kids zone, etc.
Car owner / participant
Owners pre-register online (or sign up at the gate, like always). They build a profile for each car they bring — photos, build sheet, mods, prior trophies — and get a printable dash card with a QR code that takes visitors straight to their profile.
What this persona can do
- Pre-register before the show, or walk up day-of — both work.
- Sign the disclosure / waiver electronically (saved against the account, never lost).
- Build a profile per car: year, make, model, photos, video, build sheet.
- Type a VIN (1981+) and the system auto-fills make, model, year, engine, plant.
- Older car? Year/make/model dropdowns instead.
- List modifications by category — engine, suspension, wheels, interior.
- Track prior awards: "Best Muscle, 2023 Carlisle Nationals" with trophy photos.
- Add Instagram / TikTok / YouTube / Facebook handles — visitors see clickable icons.
- Print a dash card with a QR code that links to the car's profile.
- Mark themselves as leaving early so they're cleanly removed from voting and judging.
Walkthrough
6 stepsDale's 1969 Camaro — a typical day
Two weeks before the show
Dale sees the flyer, opens the website on his phone, taps "Register your car." Three minutes later he's done — name, phone, what kind of car, and an option to text him updates. He reads the waiver and signs with his finger. He doesn't pay; the website tells him "Bring $20 cash on the day."
8:00 AM — at the gate
Dale rolls up. The volunteer greets him, scans his confirmation QR, and the phone shows: "Dale Johnson, 1969 Camaro, pre-registered, waiver signed." Volunteer sticks a QR sticker on his windshield, snaps a photo of the car, taps Paid, takes Dale's $20, hands him a participation trophy. 30 seconds total.
8:05 AM — Dale parks
Dale parks the Camaro, opens his phone camera, scans the sticker on his own windshield. The phone opens a "Welcome, Dale — let's finish your registration" page. He adds 5 photos, types a few mods, drops his Instagram handle, writes a paragraph about pulling it from his uncle's barn in 2015. Now he's on the public list of cars and can be voted on.
11:30 AM — voting opens
Everyone gets a text: "People's Choice voting is open." Attendees walk the show, scan windshield stickers, tap a heart on cars they like. One vote per phone per car.
2:30 PM — awards
Winners get a private heads-up text: "Congratulations — Best Muscle. Come to the main stage at 2:30." Trophies handed out in person, just like always.
3:00 PM — heading home
Dale taps "I'm leaving" on his phone. The system cleanly removes him from any pending voting or judging. Next year, his Camaro is already in the system — he just registers for the new event and his profile is ready.
Quick links
Where this persona lives in the public app.